HR documents & e-signatures
Included in free trial
Generate, approve, and sign HR documents — without email attachments.. Offer letters, policies, and agreements shouldn't live in inboxes. HR generates documents from templates, routes them through approval, and employees sign in-app — with a personal locker for every file they need.
- Template-driven document generation
- Approval queue before employee release
- Personal document locker for every employee
Reusable
Templates
Generate letters with employee data pre-filled
Multi-step
Approvals
Sign-off before documents reach staff
In-app
E-sign
No third-party tool required
Tracked
Compliance
Expiry and acknowledgement reporting
Product preview
What your team will actually use
A glimpse of the workspace after signup — built for clarity, not complexity.
HRSenz workspace
HR documents & e-signatures
Generate, approve, and sign HR documents — without email attachments.
Offer Letter
12 Jun 2026
Policy Acknowledgement
Due 20 Jun
Why teams switch to HRSenz
- Template-driven document generation
- Approval queue before employee release
- Personal document locker for every employee
Key capabilities
Capabilities
What you get out of the box
No plugins, no integrations to wire up first — these capabilities ship with your HRSenz workspace.
Template-based generation
HR builds approved templates once, then generates offer letters, policies, and agreements with employee data filled in automatically.
Approval workflows
Route documents through the right approvers before release — with a clear queue and status for every item.
Employee document locker
Each employee has a personal, searchable list of their HR documents — signed, pending, and historical.
Categories & expiry tracking
Organise by document type and track expiries so HR knows what needs renewal or re-acknowledgement.
Archive & audit trail
Keep historical files accessible for compliance without cluttering active employee views.
How it works
A typical week with this module
Three steps your team repeats — simple enough for employees, robust enough for HR.
HR creates the document
Select a template, choose employees, and submit for approval when policy requires sign-off.
Approvers review
Managers or HR leads approve from a dedicated queue — nothing reaches the employee until it is cleared.
Employee signs and stores
The document lands in the employee's locker; they sign in-app and keep a copy for reference.
By role
Right access for every person
Employees, managers, and HR each see what they need — nothing more, nothing less.
Employee
Access and sign what HR sends you.
- View My Documents
- E-sign in-app
- Download signed copies
Manager
Approve team-related documents.
- Review approval queue
- Sign off on team documents
HR / Admin
Own templates, compliance, and distribution.
- Generate documents
- Manage templates
- Run compliance reports
Pairs well with
These modules share employee data — so a leave approval updates attendance, and a new hire flows into documents automatically.